Executive/Legal Secretary Clark Field, Pampanga, Philippines

Department: Executive/HR department
Reports To: Directors



JOB/POSITION SUMMARY
Company’s Executive/Legal secretary will handle Director’s requests, and other necessary administrative tasks. This person will be part of the HR Team or Executive department; he/she will be handling Legal Documentations such as Company Permits and Company Registrations.



JOB RESPONSIBILITIES

  • Reviews legal documents to ensure that they are in proper format and contain all necessary portions or related documents for court acceptance; files legal documents with proper courts.
  • Conserves director’s time by reading, collecting, researching, reviewing, analysing, verifying, and routing correspondence, reports and other legal documents.
  • Operates keyboard equipment to produce legal documents such as pleadings, briefs, opinions, complaints, administrative decisions, orders, and subpoenas from verbal or written instructions, dictation, shorthand notes, rough drafts, or other materials which may be difficult to interpret and/or format.
  • Initiates telecommunication in order to organize director - client conferences, and director’s meetings, schedule of couriers, other special functions.
  • Monitors deadlines of Legal Documents such as company documents, IDs, licences, and other important documents.
  • Provides historical reference by developing and utilizing retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.



JOB/POSITION SPECIFICATIONS

  • Knowledge of office practices, procedures, machines, and equipment.
  • Knowledge of correct English usage, spelling, punctuation, and legal terminology.
  • Developing knowledge is required at the intermediate level, considerable knowledge is required at the experienced level, thorough knowledge is required at the advanced level, and extensive knowledge is required at the second advanced level.
  • Ability to use diplomacy and discretion in giving out information and in referring and directing callers and visitors.
  • Ability to communicate effectively.
  • Ability to interpret instructions and guidelines in order to make decisions and take necessary actions.
  • Ability to determine work priorities.
  • Having Legal Documentation background is a plus (SEC, BIR and CDC)
  • Should have good documentation skills, telephone skills, Office Experience - General, PC Proficiency, Verbal Communication, Internal Communications, Dependability, Professionalism, Client Relationships.
  • At least 25 to 35 yrs. Old
  • Should have at least 2-3 years of experience as a legal secretary.

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